Contract Administration

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Swift manages your contractual notices, payment applications, delay and variation logs that keep your cash flowing and minimise the risk of disputes towards the end of the project.

• Never Miss a Date – Automated reminders for your contractual obligations.
   
• Get Paid Your Entitlement – We draft variations and claims in a way that makes the main contractors QS's life easy so that the approval process is streamlined and prompt.
   
• Evidence on Tap – Live document vault for drawings, RFIs and signed instructions.
   
• Reporting – We provide you with weekly reporting of all variations and claims submitted and due to be submitted so you are across the status of all changes for your weekly client meetings. 

Depending on your contract value and your internal capability we offer three packages to suit your needs :

DIY -  For subcontractors with in-house capability but needing guidance. 

Value to you -   template notifications and trackers to save you time and ensure compliance with contract notice periods   

What’s Included: 

      – Template notices (variation, delay, payment) tailored to your contract
     – Process flowcharts for notifications
     – Blank trackers and registers for you to use 

On Demand -  For subcontractors with minimal admin needs, occasional variations/delays. 

Value to you -  Notifications submitted professional and in a timely manner when requested minimising disputes later on.

What’s Included: 

      – All DIY features, plus
     – We draft required notifications on your behalf for submission
     – Ad-hoc support for your team when issues arise 

Full Support -  For subcontractors with no internal contract admin capacity or very large projects needing specific support. 

Value to you -  ensures no contractual obligation is overlooked, drastically reducing the risk of   disputes or unpaid work at project end and improves project cashflow. 

 What’s Included: 

      – All On Demand features, plus
     – Full contract admin handled by us from start to finish
     – We integrate with your team (weekly check-ins, daily report reviews)
     – Proactive management of all contract obligations and changes 

Please contact us for tailored pricing for the above packages. If you have multiple projects or require general business support for contract administration please contact us for pricing and we are happy to provide a proposal for you.

• Kick-off call – we upload your contract and programme and run through with your team the process.
   
• Build the tracker – all key dates fed into our dashboard.
   
• Weekly actions – we prompt you for site information, draft notices, and submit approved documents.
   
• Monthly review – reconcile, forecast, and adjust strategy.

Book a no obligation call with us today to discuss your contract administration needs.